Project Brief Template Word Free Download

A Project Brief is an important document which is created at the start of a project and provides a clearly defined synopsis of a client’s requirements. This document mainly summarizes the project objective and goals and provides clarity on the project budget and timelines. 

Project Brief Template
Project Brief Template
It also highlights any assumptions/constraints and risks/issues that maybe foreseen at the start of the project.

A project brief, in some cases, can be very concise, documented within 1-2 pages or may be a detailed document spanning across a few pages in case of other major projects.

This document is shared with all people/stakeholders involved in the project to give a clear understanding of the outcome of the project.


Project Brief Template with an Example

The brief essentially contains the following details:

Title: Project name
Date: Date when the Project Brief is drafted
Client/Organization details: Provides the client organization details

Introduction/Overview: Project description provides a background to all stakeholders on what the project is about and why it is being undertaken, which helps to make it easier to approve/proceed with the project. 

Project Objective: Project objectives mention the Key Performance Indicators (KPI) against which the project success is measured. It is absolutely necessary to have clearly defined objectives for every project. 

A project is intended to achieve certain results or produce a certain outcome. Project objectives need to be clearly defined to help understand the deliverable the project intends to achieve. 

Project Scope: All activities that are in scope of this project needs to be specified in this field. Items that are outside the scope should be mentioned in this field to set clear expectations. 

Target Audience: All the affected parties and stakeholders are specified in this field
Success Factors: Defines the activities to be completed to achieve the defined project goals

Budget details: Every project has a cost associated to it and the sponsor allocates and approves the project budget. At the start of the project, it is essential to estimate the most realistic cost to carry out the project. 

Project Timelines: Specifies the deadline to complete the project. This requires that the start and end dates are clearly mentioned in the document. It is necessary to be realistic when estimating the timelines for the project completion. 

Project Brief Word Template Word
Project Brief Word Template Word
In case of some major and complex projects, it may be difficult to estimate the exact date of completion. In such cases it may be useful to mention the approximate month of completion than the exact date.

Assumptions and Constraints: It is quite essential to identify assumptions and constraints in a project. Assumptions are made when certain events are expected to occur during the course of the project which may delay of the project timelines. 

Risks and Issues: Any risks that may arise at the beginning of the project need to be indicated in this field. 

Team details: Required resources for this project are listed down in this field
Approval: This document needs to be approved by the Sponsor or the Project Board

To summarize, a project brief is a document which is used as an agreement between all stakeholders on the project objectives, scope, milestones, timelines and the project resources required to complete the project.


Swapnil Wale

Written by

Swapnil Wale is an IT Professional based in Sydney, Australia with over 10 years of experience in technology and project management. He is a passionate blogger and focuses on project management and BRMS articles.

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