February 13, 2018

Help Desk Ticket Template

What is Help Desk?

Most things in life don’t function flawlessly in perpetuity, and the help desk’s purpose is to help fix any malfunction’s which may prevent an employee from performing their tasks. This extends to all functions of the workplace: hardware, furniture, A/C, software, etc. The help desk is staffed by professionals like help desk technician in various fields, and is there to provide assistance in all the functions stated above.


Help Desk Ticket,Help Desk Ticket Template
Help Desk Ticket Template

Requesting Assistance  

There are various ways of communication to ask for assistance from the help desk (phone call, E-mail, face-to-face request), but the most popular method is by opening a ticket. This allows the request to be routed to the proper help desk employee, to be monitored by the supervisor, and to gather statistics regarding volume, adherence to SLA’s (Service Level Agreements), etc.

Help Desk Ticket

In order to receive assistance, an employee is required to fill out a help desk ticket with all of the pertinent information. This ticket is then sent to the help desk, and is routed to one specific help desk professional  or help desk technician who will be in charge of it until it is resolved.

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Manage Tickets 

The employee is required to fill in a few fields which will help in classifying the ticket – 
  • The type of problem (furniture, computer, phone, etc.)
  • The description of the issue
  • The contact information (usually this is done automatically by the system)
  • The physical location of the problem (usually this is done automatically by the system)
The ticket is then routed to the help desk, who will fill in a few more fields – 
  • Ticket number (usually this is done automatically by the system)
  • The name of the employee who is responsible for the ticket
  • The priority of resolving the issue, which is determined according to the problem, the position of the employee and their project, etc.
  • The status of the issue: this is done throughout the lifecycle of the ticket
  • Any updates regarding the ticket’s progress

IT Help Desk - Freeware Examples 

IT Help Desk, IT Help Desk Template
IT Help Desk Template


 Number
Software  
 Key Features
 1
 Spiceworks
  • Free regardless of the number of helpdesk agents and users
  • Can be operated on mobile devices
  • Configures easily to Windows
  • Monitoring services


 2
 Freshdesk
  • Allows easy customer prioritization according to set SLA’s
  • Can be operated in 33 different languages
  • Can be operated via mobile apps
  • Allows turning tickets into knowledge based articles for future ticket resolving

 3
 osTicket
  • Easy customization (logo, videos, images) of the tickets
  • Has space on all tickets to note the actions taken
  • Unlimited SLA agreements with clients 

 4
 OTRS
  • Auto search suggestion
  • Can be operated in 34 different languages
  • Helpdesk employees that are away can leave out-of-office notes
  • Prevents 2 helpdesk employees from simultaneously working on the same ticket

 5
 Mantis Bug Tracker
  • Sets user access according the their position and project
  • Resolved issues tracker
  • Any notes written in the ticket can be changed
  • Reporting graphs for ticket statistics



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