Resource Matrix Template Excel Free Download

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What is a resource matrix?

A resource matrix is a mapping between resources and projects with the timeline in question.The matrix provides a convenient way of identifying gaps as it provides a matrix view of resource vs projects. With this view a resource manager can easily pinpoint which resources are not fully allocated. It can also be used to manage tasks.

Resource Matrix Excel Template
Resource Matrix Excel Template

Some things to know about Resource Matrix Template Excel

  • The Resource Matrix is simple to use and provides a complete view of the resources.
  • The resource matrix can be used for  managing project resources or for regular team management. 

  • As a resource is listed only once it is very easy to know where a given resource is allocated.
  • Easy to print the report for senior management.
  • Resources can be allocated to multiple projects or tasks.
  • Excel built-in filters can be used to filter on resources and roles.
  • When a resource is free the cell is highlighted for easy tracking.

How to use the Resource Matrix Template Excel

Resource Matrix Excel Template
Resource Matrix Excel Template Usage Tip
  • The resource matrix has two columns - Resources and Role.
  • The resource column should have the resource names.
  • Role should have the role for that resource.
  • Each resource should be defined only once.
  • The columns after the role column are allocations.
  • Define Project Codes for each project so that the project names do not get too long.
  • Based on the resource requirements populate the month columns with the project name to which the resource is allocated for that month.
  • If you type the words "Free" than that column will be auto highlighted to yellow color.
  • If the resource is not available that month then you can enter N/A.
Techno-Tip : If you want to see resource allocation for specific resource then use the in-built excel filters.

Project Resource Allocation Matrix

When managing a project with multiple resources it is always good to have all your resources captured in one place.  Having all the resource allocations documented in one place for convenience. When dealing with resources in project management it is important to have control the resource cost. 

The matrix captures resource allocation for each month. Under each month enter the number of days for the resource.  This project matrix allocation template displays the daily rate, total cost for the resource and an overall project resource cost. The template is simple to use. List all the resource and their skill set with their daily rate.  

Project Resource Allocation Matrix
Project Resource Allocation Matrix

Resource Allocation with Matrix

  • When dealing with resource allocation in a matrix style is it important to do a few things to make sure that the matrix is updated. 
  • Always ensure that you have captured the right resource name and skill set.
  • Select a longer timetable so that you cover at least 6 months. Resource planning needs to happen in long term. Short term planning should only be done when there is an urgency.
  • Get the correct daily rate. Also ensure that you understand if the resource is full time or part time or if they work for the full day or night.
  • Publish the plan to the team and all the key stakeholders.

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