Daily Work Log Template Excel Free Download

Share:

What is a Work Log ?

Over the course of an average day, most people tend to work on many different tasks (both personal and professional) simultaneously.In order to accurately calculate how many hours were needed to complete a certain task, a work log needs to filled in by each team member.

Daily Work Log Template
Daily Work Log Template
Knowing where you spend your time in your day to day life is the starting point in becoming organised. This template will allow you track your daily tasks and also get a high level view of where you are spending most of your time.

Specification:  A basic work log specifies when the employee started to work on a task (date & exact hour), and when they stopped (date & exact hour). Subtracting the start from the end will result in the number of hours spent on any task, and when. 

Other details may be added to this basic information of Work Log, for example the hours which were initially allocated for completing this task, the percentage of a certain time period that this task required from the employee, etc.

Benefits of maintaining a work log - 

Maintaining a work log has many benefits –
  1. Assists in planning - Calculating how many hours were needed in order to complete a certain task, can help in estimating the required time needed for a similar future task
  2. Assists in billing - Knowing how many hours were spent on a task can help in pricing future tasks for clients, internal budgeting or bids for third party vendors.
  3. Assists in comparison between employees - If two or more team members are performing the same task, a log can easily compare between their efficiency. This factor, along with the quality of their work, can compare between their effectiveness.

  4. Gross vs. Net - Keeping a log can help an employee (or anyone else in their organization) calculate which percentage of their work day was allocated to any specific task. For example: Eugene required an entire work day (9 hours) in order to complete a task. His work log showed that he worked for 4.5 hours on this specific task, and didn’t have any other entries in his log on that day. Dividing 4.5 by 9 will show that he spent 50% of his work day on that task, and the rest of his work day was used for other non-work related activities.
  5. Project evaluation - Combing the logs of all the employees who were involved in a certain project can assist in evaluating its profitability post completion. This can help in ascertaining whether to perform similar projects in the future.
  6. For general book keeping sake - Keeping a log can help at any point in the future when the owner of the log wants to remind themselves which tasks they completed, and how much time it took them.

Types Of Work Log

A work log can be kept for any time period, while the most popular time periods are daily, weekly and monthly. Most of the logs look the same, with dates, hours started and hours ended in a calendar type document / spreadsheet. 

The basic rule states that the lower level the log is the more details it contains. For example: A daily log will usually contain more information than a monthly one. The following points specify the differences between the three logs mentioned above –

Daily Work Log Excel Template

Daily Work Log Excel Template
Daily Work Log Excel Template
The most detailed log, which sometimes contains an hourly account of the tasks performed on any given day. Can be easily summarized and analysed, but it will be difficult to add up any task that took more than a day to complete. Here are some features of the Daily Work Log Excel Template - 
  1. Allows users to record up to 25 tasks on a daily basis.
  2. The excel log captures the time, description, task type, time spent and comments for each of the tasks.
  3. The log allows up to 5 different task types. The typical task types can be Meetings, Project Work, Claims Processing, Data Entry etc.
  4. Displays the total time spent for the today and also the break down of the time spent on each of the task types.
  5. One click button to create a fresh new log everyday.
  6. Validates to ensure there is no duplicate work sheet for the same day.

Weekly Work Log Word Template

Weekly Work Log Template Word
Weekly Work Log Template Word
The most popular type, since most people easily remember what they’ve worked on in the past week and it isn’t too tedious to update once a week. This type of log is also easy for a supervisor to review and approve, since it takes a few minutes to do so and also can assist in evaluating an employees’ performance.

For ex: On 21-Aug worked on analyzing a work plan for 3.5 hrs, and 4 hrs on writing a report on lessons learned for the project which ended last week. On 22-Aug worked on preparing tutorials for the new employees for 8 hrs and so on for the rest of the work days in that week.

Monthly Work Log

 Work Log Template Excel
Monthly Work Log Template Excel
This type of log is more of an overview of the work performed during a month, and typically shows the number of hours worked each day and on which project. If the employee worked on one project only, then it can specify which high level task they worked on.

For example: 21-Aug: Interface Testing; 22-Aug: Script Evaluation, etc. This log can also be complied using 4-5 weekly logs, but a higher level of detail.

What are Time Sheets?

A time sheet is a method of capturing, calculating and recording the work hours an employee spent on any given time period.

Modern time sheet systems allow an employee to “punch-in”  and “punch-out” by swiping their badge on any console usually conveniently located near the entrance of the organization. It is also possible to manually update the entry / exit hours, if the employee worked off site.

Purposes of Time Sheets 

The main purposes of time sheets are to prove that the employee actually worked on a specific day, and that they did so for a minimal duration which qualifies as a work day. The payroll division uses the timesheet hours to calculate the salary of the employees, their used vacation days and overtime.

Types of Time sheet Tools

Pen and Paper method
The simplest and cheapest method is using a pen and paper, where each employee (or their supervisor) can write down their entry / exit hour. This can be used for a small business which employs less than 10 employees

Time Punch Clock
A classic time sheet tool is the time punch clock, where each employee has their own monthly time card. They can use the time card to record their entry and exit times, by simply inserting the time card into the clock.

The clock stamps the time card with a date and hour and at the end of the month the payroll collects all of the time-cards to calculate the salary, vacation days and overtime for each one. This method is popular with the mid-size companies who are in the low-tech industries

Radio Frequency ID
The modern time sheet tools are equipped with RFID (Radio Frequency ID), as are the employees’ badges. This allows them to swipe in and out simply by holding their badges up to the clock, and are quite simple to use.

The tool also comes equipped with BI software, which allows the payroll division to produce many reports from the employee level and up to the whole organization. This method is mostly used by high-tech companies, starting from mid-size and up to giant conglomerates.


No comments