Employee Skills Matrix Excel Template

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What is a Skills Matrix?

A skills matrix is a table or grid that helps to visually depict the competency of an individual against specified skills and knowledge areas.  Skills matrix template is essential for a manager to know who of his team members has the capability and skills to do a particular job.

Skills Matrix Template
Skills Matrix Template
An effective way to validate the skills and knowledge of his team members, a manager can use an employee skills matrix. This employee skills matrix demonstrates the capabilities of the team members in specific skills and knowledge areas. It can also be used to identify interests of the individuals to work on any future assignments using these employment skills. This tool can be easily reviewed and needs to be updated regularly.

During the evaluation process, this tool can help identify any gaps in terms of the skills and knowledge required by the team members to complete a job and thus can be used to manage and monitor the training needs of an individual. It can also be used as an input during a performance review. The key step of a skill matrix is to identify the job description, roles and responsibility of the employees and the skills and capabilities required by an individual to fit a particular role.


How to use the Skills Matrix template?

Step 1: List down the employee names and their current job roles in the team in the first two columns. Employees can be grouped based on their roles (E.g. Developer, QA, Project Lead, PMO, etc)

Step 2: List down the skills and knowledge areas required by the team in the following columns at the top. This includes an exhaustive list of the all employment skills like technical and non technical skills and can be grouped into broad categories (e.g. Technical, Generic, Business or Project Management)

Step 3: Evaluate the employees row by row against each skill and knowledge area listed and assign them rating from “0” to “4”, with “0” indicating ‘Not Applicable’, “1” indicating ‘Beginner’, “2” indicating ‘Intermediate’, “3” indicating ‘Advanced’, “4” indicating ‘Expert’. This helps to assess the training needs of the employees and to increase employee productivity.

Step 4: Once the evaluation process is complete and the gathered information of the employee’s skills have been captured and incorporated in the excel template, it is advisable to review the final draft with the team members. This enables them to verify that the information captured is correct and gives them an opportunity to comment on any discrepancies.

Employee Skills Rating
Employee Skills Rating

Benefits of a Skills Matrix 

  • Provides complete awareness among team members on what their role involves and what skills and competencies are required to succeed in that role.Its kind of a employee motivation for more employee productivity
  • Creates an awareness on the areas of growth and helps identify focus areas for training

  • Enables managers to understand the skill strengths and weaknesses of their reporting  employees
  • Facilitates search for desired skills and talents across the organization (e.g. to help fill a role,   resource for a short term assignment)
Thus, the employee skills matrix is a simple but highly effective skill matrix tool which should be monitored regularly to identify any skill gaps and assess the training needs of individuals within the team.


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