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April 28, 2020

Budget Proposal Template - Estimating Business Finances With Budget Proposal Templates

Budget Proposal Template

The most effective way to estimate your business finances is to create a successful budget proposal template.

So what is a budget proposal template, and what key benefits can you expect to receive by creating one?
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Budget Proposal Template

The Benefits of Using a Budget Proposal Template

Having a budget proposal template helps you better understand the business you are trying to build and affords you a plan of action in which to follow. It is essentially the single-most key component in driving your business's financial future as it allows you to allocate appropriate resources to your projects. Budget proposal templates also help you make sound financial decisions and are the most effective way to keep your business on track.

What is Budget Proposal Template

A budget proposal template gives you the ability to make continuous improvements and anticipate any risks and problems arising. By creating a direction for your business to follow and giving your employees targets to reach, a budget proposal template enables you to confidently review your business's performance and the factors that are either helping or hindering you from achieving financial success.

Designing Your Budget Proposal Template

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Budget Proposal Templates

Step 1: Understanding Your Budget

The first step in designing a successful budget proposal template is understanding your budget and what you are trying to achieve. It will help you in the long run if you begin this process with the correct mindset. For example, if you view budgeting your finances as a burden which you would rather not deal with, the chances are you could be setting yourself up to fail from the outset.

Your budget should be achievable but should still ultimately give your business some high aspirations. The best way to make your budgetary proposal template realistic is to use the previous year’s budget as a starting point to build your future projections. You can use this data to analyze your last year’s budget's successes and failures and determine how you anticipate the business to fare moving forward.

Step 2: List Your Goals and Objectives

Your budget proposal template will give your business greater direction if you start by outlining between 3 to 5 goals you hope to achieve for your budgeting period.  For example, do you want to increase your gross sales by a certain percentage during the next financial year? Another way to look at this step is to envision the changes you want to make to your business, considering the potential changes that will likely take place in the market over the next year or two.

You will then need to ensure that the above-listed goals are in line with your business's strategic priorities(How to write an Effective Strategic Plan Template). Then, you will need to list how you can achieve your goals. Ask yourself: how can I generate more revenue? Where can I cut costs? Am I looking to enter new markets and target new customers? Are my suppliers likely to raise prices over the next financial year? How much training for my staff will be required, and how much will this cost?

Be as detailed as you can. By undertaking this task, you should have a fairly good understanding of the fixed costs and overheads you are likely to incur over the next financial year. Items such as rent, insurances, staff costs, utilities, and vehicles are unlikely to change significantly over time, depending on your stated goals and objectives. While less easy to quantify, this review should also give you a good understanding of the variable expenses you have incurred over the past year or two. Variable expenses could include legal costs, training costs, and the costs of other independent contractors. You will also want to account for one-time expenses.

Step 3: Industry Analysis

As part of this review, budget proposal templates require you to analyze the industry you are currently competing in. At this stage, you will need to have knowledge of the risks present in your industry. For example, if your industry is seasonal, you will have to account for creating your budget proposal template.

This latter step also involves you analyzing your customer base and the competition, taking into account their strengths and weaknesses. You then need to have a good understanding of your marketing plan and your operations plan, i.e., what it is you need daily to achieve your stated goals.

Factor in contingencies in your budget proposal template as several unknowns is arising in any industry. The recent global outbreak of coronavirus is a perfect example of an unforeseen circumstance that has dramatically affected many industries and businesses worldwide.

Step 4: Amend Your Budget Proposal Template

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Budgetary Proposal Template

It is advisable that you amend your budget proposal template as you go throughout the year. Don’t wait until the end of the financial year to see if your numbers match up with those you projected at the beginning of the year; by then, it could be too late. Reviewing your budget every month by monitoring performance, reviewing your progress, and achieving your objectives is a good starting point.

Furthermore, be mindful that your budget proposal template numbers are interlinked and have a relationship with one another. You cannot change one line item in your budget proposal template without accounting for its effect on the other line items.

Step 5: Communication

Utilize your team as much as possible when putting together your budgetary proposal template. Be transparent with your employees and seek their input by communicating as much as possible. At the end of the day, you may be happy with your budget proposal template, but it still will need to withstand scrutiny coming from the highest levels so that it can get approved by the right people.

Features of the Budgetary Proposal Template

  • It is a blueprint of future plan activity.
  • As top management of the organization is required to look further and forecast future expenses, it is responsible for setting and achieving targets, anticipating problems & giving a view & direction, and this feature is the most important feature of budgetary.
  • Budgetary harmonize and coordinates the activities of different departments of the organization.   The concept implies production requirements, the purchasing department should base its budget & also it implies sales expectations, the production department, etc.
  • It provides you 100% control over your money and helps you to track your financial goals.
    Check out How you can Evaluate Financial Performance using our Financial Dashboard template.
  • It will help create a cushion for unexpected and emergency expenses.

User Guide of Budget Template

The budgetary Template is easy to use. Money is allocated to different sectors. It helps ease manage finances and helps keep track of expenses. It is the most important and basic tool for managing money. It sets out a detailed understanding of spending money with financial limitations. The steps below help you create a budgetary template:
  • Step 1:
    Note your income and allocate an amount to different departments.
  • Step 2:
    Budget Costs: Base the requirements with the allocated money to each department and track expenses, monthly bills, and salary of employees, utilities, and miscellaneous expenses and see if you can cut back certain expenses like Cost of the materials that produce product and Cost of labor to provide a service.
  • Step 3:
    Budget Operating Expenses and cut back certain fixed expenses like rent, software subscriptions, recurring website expenses, insurance costs, and variable expenses such as marketing costs, short-term contractors, 
  • Step 4:
    Account for unexpected expenses and adjust budget with spending patterns.
  • Step 5:
    Track Budget v/s actual budget.

Budget Proposal Templates Made Easy With Techno-PM

If you are unsure how best to create a unique budget proposal template for your business, you will need a trusted professional to help you budget in a way that will work best for your individual needs.

To learn more about budget proposal templates, as well as the services Techno-PM can provide to help you on your journey to success, visit our website and contact us today.


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