What is the Project Scope Statement?
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Project Scope Statement Template |
- Specific: The objective should be clearly stated.
- Measurable: List down metrics to determine if the objectives have been met.
- Attainable: The team agrees that the objective is achievable and realistic.
- Relevant: Objective fits into the overall organizational goal & supports the project charter.
- Timely: A target date to achieve the objective is clearly stated.
Basics of Project Scope Statement Template
- The scope statement can be used as a reference document to monitor the project's progress and ensure that the project is on track as per the originally defined scope.
- Hence, a successful project scope statement must be clear and concise, providing specific and exact details.
- A scope creep may lead to project failure.
- The scope statement serves as a formal document for the accepted project scope. It should be agreed upon and approved by the sponsor, project team, and all involved stakeholders before the project's commencement.
Project Scope
Statement |
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Title |
Timesheet Reporting Tool |
Date |
June 08, 2017 |
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Project
Manager |
Nicole Hansen |
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Project
Justification |
The Timesheet Reporting tool will be the creation of a user-friendly
web-based application. The application will automate the process of tracking
the daily time entries made by employees. |
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Project
Scope Description |
The timesheet reporting tool will be used as a tracking tool to review
the time entries by the Information Technology employees globally. |
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Project
Objective |
To create a tool to track the timesheet entries for all the
Information Technology employees. |
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High-Level
Requirements |
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In Scope |
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Out of Scope |
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Cost
Estimate |
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Assumptions |
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Deliverables |
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Constraints |
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You may be interested in downloading the Scope Management Plan.
Key Elements of a Project Scope Statement
- Project Justification: The project scope statement helps to define and justify why the project has been initiated and what is the purpose of the project being undertaken.
- Project Description: It is essential to clearly specify the goals that the project aims to achieve. This field provides a brief description or summary of the project.
- Project Objectives: Every project aims to achieve certain results or produce a certain outcome. This field defines the deliverable and outcome that the project will produce, and the Project objectives must be clearly defined for every project.
- High-Level Requirements: This field captures the high-level requirements expected to be completed for the project objective to be fulfilled. The requirements for each project may vary depending on the size of the project. While detailed requirements may not be known at this stage, it is necessary to list the high-level ones in the scope statement.
- In-Scope: This field defines the activities that are in scope for the project. All activities that fall within the project boundaries are considered “in scope” and are planned for in the Planning phase.
- Out of Scope: All out-of-scope activities are clearly outlined in this field to set clear expectations of the areas that are out of the scope of the project.
- Cost Estimate: This field captures the budget estimate (Check a detailed budget estimate template) required for the successful completion of the project. It is essential to provide an accurate estimate to ensure all stakeholders are aware of the cost incurred to undertake this project.
- Assumptions: To define project scope, it is necessary to list down the assumptions in a project. Assumptions are made when certain events are expected to occur during the course of the project, which may delay the project timelines. These assumptions need to be re-visited during the project as any false assumptions may impact the overall scope.
- Deliverables: This field lists down the results or output expected to be produced by the project. The deliverable from the project should support the project objectives.
- Constraints: All the constraints or limitations in terms of time, resources, and functionalities need to be listed here.
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