WBS Dictionary is a project document that offers a detailed description of the important information for every Element in the WBS and assures that it complies with the 100% Rule. WBS Dictionary is crucial for the baseline and monitoring or measuring the performance scope.
How to make a WBS Dictionary?
WBS Dictionary can be created after the Work Breakdown Structure is approved. Project Managers lead the creation of the WBS Dictionary, and it is developed by the team members of the project who are SMEs. With the Level 1 WBS Elements, the development approach begins, proceeding down to each Leg and gets terminated with the Work Packages. Following this hierarchical approach helps to ensure that each work within Level 1 is in alignment and complies with the 100% Rule.
For creating a WBS Dictionary, follow the steps below while using a WBS Dictionary template.
1. Assemble the Project Members and Validate 100% Rule:
Validate the 100% Rule by assembling the project team members (SMEs) and reviewing the WBS. Make sure that the WBS assumptions and logic are clear to everyone. The WBS should be revised based on the SME’s feedback.
2. Create Content for WBS Level 1 Elements :
Follow the minimum topics below and use a template for creating the content for WBS Level 1 Elements:
- Title and ID Code for WBS Level 1 – Identify it as a control account, in case it is one.
- Description – Defining the Work Package boundaries and framing the content scope of the element to make a clear view of the included and excluded scope.
- Deliverables (Primary) – The service, product, or outcome created after completing all the work in the WBS Leg.
- Acceptance Criteria – Physical and functional requirements for meeting customer expectations.
- Budget – Summary budget of the WBS Leg, including the assumptions.
- Milestones – The milestone of the Primary Deliverables, including any constraints, assumptions, and interdependencies.
- Risks – Any key threats to be included with response strategies.
- Code and Title of the WBS Level 1
- Responsible Individual/Organization – Mentioning the name of the individual or organization responsible for completing the Work Package.
- Acceptance Criteria
- The experts strongly recommend that the experts adopt a standard structure to offer detailed information for each of the WBS elements to ensure consistency. Also, it will serve as a template for both the reader and the author.
- The in-depth information provided for WBS elements should be less for the higher in the hierarchy level and more detailed for the elements in the lower level.
- Using the same document for the WBS as well as the WBS Dictionary is a good practice. This will help the stakeholders and project team to easily search for any information. For example, while looking at the WBS, they can get all the information about the WBS right there in the WBS dictionary in the same document.
- The WBS dictionary undergoes constant revision due to ever-changing circumstances. Therefore, reviewing the content of the WBS dictionary should be done frequently to ensure efficient project management.
- Deliverables Oriented WBS :
- Phase Oriented WBS :