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August 23, 2021

Performance Reporting in the Project Management

What is performance reporting?

Performance reporting is the process of collecting and analyzing data about a company's performance. Performance reports provide an in-depth analysis of how well the company has done over time, its strengths, and weaknesses, and how it compares to other companies in its industry. This type of information can be used to make decisions about changing the company's strategy or direction for future success.

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Performance Reporting Template

Performance reports come in many different types and formats. Every company's performance report will include some basic information, like the company name, location of headquarters (if applicable), a year that the data is collected, a summary of sales figures for the whole year, and each month or quarter separately. Other elements might be included based on what sort of industry a company is operating in


Key Elements

One of the most important aspects of being a project manager is understanding how to report performance properly. When it comes to reporting.

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Key Element of Performance Report

There are three key elements that every PM should be aware of. 
They include status updates, risk analysis, and financial information. The purpose of these aspects in performance reporting is to quickly analyze your past projects for lessons learned and identify areas where you need to improve with future projects.

  • Status Updates: Status updates are a great way to reflect on the progress of your project. When you update, they must include specific information such as who completed what task and when. This will help analyze any problems or challenges in advance so that you can plan for them accordingly!
  • Risk Analysis: One essential part of performance reporting is risk analysis which helps identify potential issues with a project before they happen. By analyzing past projects, PMs can find patterns within their successes and failures that give them an idea of possible future outcomes if certain risks occur during their current project. 
  • Financials: Financial performance reports show you how much money your business is making or losing. These numbers can help you decide whether to invest, grow, diversify, or do any other number of things by looking at how profitable the company has been. Operations: This report outlines your company's operational efficiencies and capabilities. It may include raw data like hours worked per day broken down into categories such as administration and production.
Performance Report Types:
A performance report is a type of document that can analyze the performance of an organization, company, or individual. They include:
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Types of Performance Reports
  • Performance Report - Performance Reporting provides a set of metrics about the performance of each project. It gives you access to information and data points about how well projects are doing so that you can make better-informed decisions. More specifically, Performance Report's progress report, which displays an overview of the status for all projects in your organization, shows how many tasks have been completed on each project, what percentage is complete, and things like budget spent or the number of days left.
  • Variance Report - A variance report is a performance report that shows the difference between budgeted and actual values for an item. A variance can be positive or negative, depending on whether the budgeted value was higher than true.
  • Trend Report - Gives you insights into your site's performance, allowing you to see how specific metrics are trending over time. You can use these insights to identify patterns and trends that might be affecting your traffic or revenue. The report will show the data for up to three months, giving you enough information to make decisions about optimizing your site or process.
  • Forecasting Report - The Forecasting Report is a report that forecasts or predicts the future of your company. It contains information about how much you should expect to earn in a certain period and helps you determine whether your business will be profitable in the next quarter. For it to be accurate, it needs to consider all your revenue sources and expenses.
  • Earned Value Report - Earned Value reports provide information about how much work is done, how much work there is remaining and what percentage of the total budget has been spent so far.

What Goes into Performance Reporting?

Performance Report Template
  • Work Performance Information (WPI) - Work performance information (WPI) is a data-driven report that provides insights into productivity and efficiency. It measures employees' effectiveness, identifies areas for improvement, and helps managers track progress over time to evaluate which drivers are most effective in improving business outcomes, such as profitability or quality. WPI works by measuring four key metrics: attendance, output volume, cycle times, and idle/sick days.
  • Project Management Plan - Project Management Plan is a critical component of the Performance Report. It's not only an excellent way to help you understand what needs to be done, but it also helps keep your team on task and accountable for their work. Below are some tips that will help make this Project Management Plan more effective:
  1. Keep the plan as concise as possible.
  2. specific about what needs to be accomplished with deadlines attached to each task.
  3. Include the names of people assigned to complete specific tasks and assign an owner for each item in the plan.
  4. Be sure that your team knows what is expected of them and provide guidance on how often these tasks will need to be accomplished.
  • Work Performance Measurement - Work Performance Measurement in performance reports is a crucial part of every organization. The measurement and evaluation process ensures that the performance levels are identical for all employees. Without this, it would be impossible to measure the work done by different people in an organization and compare them with each other.
  • Budget Performance Reports - Budget Performance Reports are a great way to analyze how your company performs monthly. They allow you to see where the money is going and if any areas need improvement.
  • Organizational Process Assets - Organizational Process Assets Performance Report (OPAR). This document provides an overview of all assets contributed by the organization's processes and their associated KPIs. It helps you assess your current level of performance against goals and identify what needs improvement or additional attention to reach those goals.
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