Monthly Status Report Template PPT Download

by Kishan Tambralli

Monthly Report

The Monthly Status Report PPT Template can provide a comprehensive update to the project team, business stakeholders, sponsors, or senior management. A monthly report needs to be detailed; hence the report covers the project team, project health card, schedule, financials, risks, and decisions. 

    Monthly Status Report Template PPT, Monthly report
    Monthly Report Template

    The monthly Report Template has the following sections –

    • Project Team.
    • Project News and Updates.
    • Project Health Card.
    • Schedule and Task Status.
    • Project Financials.
    • Project Change Log.
    • Project Risks & Issues.
    • Project Actions & Decisions.

    Project Status Reports Pack

    Advantages of sending the monthly project status report -

    • Generally, the weekly status report is brief and does not allow a project manager to explain things in detail. A monthly report can be elaborate and detailed.
    • Having a monthly report forces a stock tacking action from the project management perspective and performs a review of the last month. A weekly status report focuses only on the last week.
    • It allows the project manager to explain or highlight the project team's achievements or issues to the senior management.
    • The monthly status report details all the risks, issues, and change requests open, giving a clear of the project status to everyone. In a weekly status report, you can report only a few items.
    • The project Budget can be explained and documented in detail. In deviations can also be documented for future references.
    • The monthly report template can be used as a tracking document as it lists all the actions. Some of the actions could be assigned to senior management, and this template can be used to track the progress.
    • Sections like project news give a project manager the flexibility to describe any activity that may not be part of the general project status update.
    • As the report is PowerPoint-based, it can be easily used in presentations.

    Project Team

    • The purpose of this section is to introduce the project team.
    • If anyone has questions about who is working on the project, then they can refer to this slide.
    • It can also be used to indicate any changes in the project team monthly.
    • This slide contains the Project Manager, Project Sponsor, Control Team, and the Project Team.
    Project Team Structure
    Project Team

    Project News and Updates

    • This section of the template should be used to publish the latest news on the project.
    • Typical news will consist of any major milestones accomplished, deadlines missed, major changes to the project scope, a brief update on task progress, mention of any major risks or issues affecting the project.
    • The update should be in bullet points and should be as brief as possible.
    • This section is one of the most-read sections, so a project manager should cover all the project's key highlights for management or business stakeholders.
    • This section of the template can also be used to provide updates about resourcing issues in the project.
    Project News
    Project News

    Project Health Card 

    • The project health card gives an overall picture of all the key parameters of the project.
    • The overall project status is an indicator of the status of the entire project.
    • Red means off track, Amber means needs attention, Green means all good.
    • The overall status can be just the project manager's call or a rule which sets out the minimum number of Amber's or Red's that the project parameter has.
    • For example, your organization may agree that if two parameters are red, then the overall is red and 3 ambers, then overall are amber.
    • With the status indicator, you should enter a brief note about the status.
    • It is important to put a note, especially when there is an issue with the project.
    • The management looks at the project's status with interest as it can easily point out issues with the project.

    Project Schedule and Tasks

    • The schedule and tasks section has two subsections - the top section to display the schedule and the second to update the tasks.
    • The schedule section can have a high-level schedule or a detailed task table. Having a good visual Gantt makes it easy for the management to understand the project timeline.
    • Under the tasks section, you can update the task completed this month, tasks planned for next month, and what tasks got delayed.
    Project Schedule and Tasks,Project Timeline
    Project Schedule and Tasks

    Project Financials

    • The project financials section has two subsections - first, the overall budget and monthly tracking.
    • The first section should detail the individual items with actual and planned. Any variance should be reported in the variance column.
    • The monthly tracking section allows everyone to view how the project budget is tracking monthly.
    • Tracking the project budget every month is a good practice as it will tell the project manager and the management how the monthly expenses are being managed.
    • Typically you would have Resourcing Costs, Software Costs, Hardware Costs, and Other Costs.
    • Calculate Budget using MS Excel.
    Project Financials
    Project Financials

    Project Change Log

    • Reviewing the project changelog is a good practice, and by including it in the status report, everyone can be informed about the change requests pending.
    • The project change log section includes total change requests logged, open change requests, and how many were approved.
    • The section should also list all the open change requests, and the list can come from the changelog or change register. THIS IS A MUST.
      Project Change Log
      Project Change Log

      Project Risks and Issues

      • All the stakeholders should be aware of ALL THE OPEN risks and issues regardless of the severity or priority, or impact; hence this should be included in the monthly report template.
      • Everyone related to the project should be aware of all the open issues and risks.
      • The section contains two columns for risks and issues. For both risks and issues, the total number of open risks/issues, the total number of medium open risks/issues, and total risks/issues logged this month. (You may also be interested in the issue log template).
      • The slide should also contain the list of OPEN risks and issues from the risk register.
      Risks and Issues,Project Risks and Issues
      Risks and Issues

      Project Actions and Decisions

      • The actions and decision section allows a project manager to report which action is pending and which decisions were made.
      • The section lists the action items and open decisions. It also lists actions and decisions which are overdue, making the management aware of the items pending with them.
      • The key thing to note is that actions and decisions have an overdue need to be actioned ASAP.
      • If there are too many decisions, you can add a slide for decisions in the monthly report template.
      Project Status Reports Pack